8 hotel chains to impress your clients with conference room technology ideas

Business and corporate travellers frequently travel for work, whether it’s to finish an off-site project, attend an international seminar, connect with colleagues, or close a deal.

Many high-ranking managers and executives opt to stay at five-star hotels when visiting another city for work. Often, choosing which hotel to stay at comes down to their conference room technology ideas, which play a part in impressing clients and investors. This indirectly promotes their brand and allows conference attendees to associate the event, and consequently the company, with a certain prestige.

To meet this demand, top hotels and resorts provide business amenities, usually as part of a hotel meeting room package, such as:

  • Conference room technology ideas
  • Business centre equipped with office solutions
  • Large halls for big-scale events
  • Banquet facilities for formal events

Besides being a fantastic source of revenue, the reputation of a hotel is also enhanced when it serves as the location for a significant conference or event, especially when dignitaries or notable figures from the industry are present.

What Should be in a Conference Room?

The top hotels and resorts offer guests and visitors plenty of business amenities, so consider what matters for your needs.

  • Facilities
    Modern amenities like sufficient lighting, ventilation, 100% power backup, exhibit spaces, lounge rooms, and outdoor spaces are essential for a top-notch conference site. Consider the purpose of your conference, your meeting agendas, and what you want the guests to take away from the experience, and plan accordingly.
  • Technology
    A strong Wi-Fi network is a must, along with audio-visual equipment and support. Some of the latest conference room technology ideas are driven by special setups for hybrid events—giant displays for virtual meetings, integrated surround sound systems, and TVs for multiple speakers to share their laptop screens.
  • Service
    Beyond what should be in a conference room, service is another essential element. Ensure there are hotel staff available for tech support. If you need a video recording service for the event, the videographers and cameras should be stationed accordingly so as not to disrupt proceedings. And last but not least, as always, are catering options for food and beverage.

Now that we’ve covered what should be in a conference room.

What is Outside the Conference Room?

In addition to conference room technology ideas, here are some other important considerations for your event.

  • Space
    Given that many people attend many corporate events, the venue needs to be spacious enough to accommodate everyone comfortably. If there will be different sessions for different groups of attendees, you may need multiple rooms of different sizes. If the agenda has both table discussions and physical games, you’ll need to look at different spaces for different purposes.
  • Location
    The hotel or resort should be conveniently located. Depending on your event, it could be in or close to the city centre. If you’re anticipating outstation or international guests, you’ll need to consider their travelling needs, so the place should ideally have good access or connectivity to airports, train stations, taxi cabs, public transportation, and the like.
  • Ambience
    A sleek, professional atmosphere with exquisite décor speaks of prestige. Although depending on your event, the ambience of other spaces can be considered. Maybe expansive views of nature would suit your meeting’s topic. Maybe it would be nice to end a boardroom discussion and adjourn to a garden tea party. That would definitely leave a memorable impression.

    business meeting MICE Hyatt
    Hyatt Regency Sydney offers 21 meeting rooms, 3,700 sqm of event space, and two ballrooms with stunning Darling Harbour views for exceptional meetings and events. | Credit: Hyatt

With all these in mind, let’s take a look at top hotels which provide some of the best-in-class services for your event.

Top 8 meeting hotels and destinations in 2023

  1. Accor
    Accor provides contemporary, fully-equipped conference rooms to meet your demands, whether you’re planning a large residential conference or a small team training. The conference spaces offered by Accor are built for success, comfort, and efficiency. Whatever your needs, Accor’s event team can ensure that your event is well-supported, engaging, and memorable to reflect the best aspects of your company.

    MICE business meeting Accor
    Accor offers 13,800+ meeting rooms in 3,900+ hotels across 95 countries, spanning economy to luxury options. | Credit: Accor
  2. Hilton Hotels and Resorts
    Hilton has served as the setting for legendary meetings and events all around the world. With flexible meeting spaces and convention venues for your company’s professional needs, you can count on Hilton for personalised service and seamless experience at every step.
  3. Hyatt Hotels
    Hyatt provides personalised service, cutting-edge equipment, and a dedicated planner to ensure each and every detail of your event is meticulously handled. Whether it’s a 20-person meeting or convention for 2,000, Hyatt offers spaces ranging from a private terrace to magnificent ballrooms, as well as hybrid technology to welcome virtual attendees as well.
  4. IHG Hotels and Resorts
    IHG offers a dedicated meetings professional who will work with you one-on-one throughout the planning and event-planning process to assist visitors attending meetings and group events. The meeting and event spaces over at IHG Hotels and Resorts are designed for corporations to create an experience everyone will enjoy and remember.
  5. Marriott International
    You can be certain of one thing when you book a meeting or conference at Marriott: you are not alone. You have access to all the resources you require, including meeting planning services, conference planning guidelines, and other event planning guides.

    business MICE meeting Marriott
    JW Marriott Hotel Kuala Lumpur, Malaysia, is the ideal venue for meetings and social events, offering 18 flexible venue options. | Credit: Marriott International
  6. Shangri-La Hotels and Resorts
    Meetings and events are more than just venues at Shangri-La. They’re about fostering genuine engagement and memorable experiences. Besides just offering event spaces for companies looking to organise their annual conference or new product launch, Shangri-La also goes beyond the conference room with “Experience It”—a team-building events philosophy that aims to immerse and inspire.
  7. The Leading Hotels of The World (LHW)
    LHW provides you with the best locations, amenities, and services for all your special events. Their team of experts can help you with all stages of planning and execution, down to the last detail for everything—from executive conferences, board meetings and international conventions to creative incentive programmes, group gatherings, weddings and product launches.
  8. Aman Resorts
    Be it a gala, product launch, business meeting, company dinner, or private party, the function halls at Aman Resorts are designed to accommodate you and your company with convenience and comfort in mind. With luxury properties placed around unique locations around the world, Aman offers a guest experience that is intimate and discreet.

Beyond just conference room technology ideas

Every now and then, an exceptional event opportunity occurs that necessitates fresh, inventive ideas and well-coordinated efforts. With our industry-specific knowledge, Holiday Tours is ideally placed to arrange the best hotel meeting room package for you. And thanks to our experience in various corporate travel fields, we are ready for any challenge.

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